Privacy Policy

Last Updated: 7/20/2026

This Privacy Policy explains how Groovetoast ("we," "us," or "our") collects, uses, discloses, and protects information when you visit our website groovetoast.studio (the "Site"), submit a project inquiry, subscribe to our newsletter, or purchase digital products from our online shop (collectively, the "Services").

By using our Services, you agree to the collection and use of information as described in this policy. If you do not agree, please do not use our Services.

1. Who We Are

Groovetoast hi@groovetoast.com Portland, Oregon, United States

For any privacy-related questions, you can contact us at hi@groovetoast.com.

2. Information We Collect

We collect the following categories of information, depending on how you interact with us:

a) Project Inquiry Form

When you submit a project inquiry, we collect:

  • Your name

  • Your email address

  • Your responses to our project questionnaire (e.g., project details, budget, timeline, or other information you choose to provide)

b) Newsletter Sign-Up

When you subscribe to our newsletter, we collect:

  • Your name

  • Your email address

c) Online Shop / Digital Product Purchases

When you purchase a digital product, we (or our payment processor, on our behalf) collect:

  • Your name

  • Your email address

  • Billing information (processed securely by our third-party payment processor — see Section 5)

  • Order details (products purchased, transaction date, amount)

  • We do not collect or store full payment card numbers ourselves; this is handled by our payment processor.

d) Automatically Collected Information

Like most websites, we may automatically collect certain technical information through cookies and similar technologies, including:

  • IP address

  • Browser type and device information

  • Pages visited and time spent on the Site

  • Referring website

See Section 7 (Cookies) for more detail.

3. How We Use Your Information

We use the information we collect for the following purposes:

Purpose: Data Used:
Responding to your project inquiry Name, email, questionnaire responses
Sending you the newsletter you signed up for Name, email
Processing and delivering digital product purchases Name, email, order/billing details
Sending order confirmations and customer support Name, email, order details

Improving our Site and Services Automatically collected technical data Complying with legal obligations (e.g., tax records) Order and billing details.

We do not sell your personal information to third parties.

We will never use the information from your project inquiry or newsletter sign-up for purposes beyond what's described here without asking for your consent first.

4. Legal Basis for Processing (EEA/UK Visitors)

If you are located in the European Economic Area or UK, our legal bases for processing your personal data are:

  • Consent — for newsletter sign-ups (you may withdraw consent at any time)

  • Contract performance — for processing project inquiries and digital product purchases

  • Legitimate interests — for basic Site analytics and improving our Services

  • Legal obligation — for retaining transaction records as required by law

5. Third-Party Service Providers

We use trusted third-party services to operate our Services. These providers process your data on our behalf and are contractually obligated to protect it:

  • Email/Newsletter Provider: MailerLite — manages newsletter delivery and subscriber lists

  • Payment Processor: Stripe, PayPal, Squarespace Payments — processes payments for digital product purchases

  • Website/Form Hosting: Squarespace — hosts our Site and inquiry forms

  • Analytics Provider (if applicable): Google Analytics

Each of these providers has its own privacy policy governing how they handle your data. We encourage you to review them.

6. Data Retention

We retain your information only as long as necessary for the purposes outlined in this policy:

  • Project inquiries: retained for 12 months or until the inquiry is resolved, unless you request earlier deletion

  • Newsletter data: retained until you unsubscribe

  • Purchase/order records: retained as required by applicable tax and accounting laws (typically 7 years)

7. Cookies

Our Site may use cookies and similar tracking technologies to improve your browsing experience and understand how visitors use the Site. You can control cookies through your browser settings. Disabling cookies may affect the functionality of certain features.

8. Your Rights

Depending on your location, you may have the following rights regarding your personal data:

  • Access — request a copy of the personal data we hold about you

  • Correction — request that we correct inaccurate data

  • Deletion — request that we delete your personal data

  • Withdraw Consent — unsubscribe from the newsletter at any time via the unsubscribe link in any email

  • Data Portability — request your data in a portable format (where applicable)

  • Object/Restrict Processing — object to or restrict certain uses of your data (where applicable)

To exercise any of these rights, contact us at hi@groovetoast.com. We will respond within 7 days, or as required by applicable law.

If you are in the EEA/UK and believe we have not adequately addressed your concerns, you have the right to lodge a complaint with your local data protection authority.

If you are a California resident, you may have additional rights under the CCPA/CPRA, including the right to know what personal information is collected and the right to opt out of the sale of personal information. We do not sell personal information.

9. Data Security

We take reasonable technical and organizational measures to protect your personal information from unauthorized access, loss, or misuse. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

10. Children's Privacy

Our Services are not directed to individuals under the age of 16, and we do not knowingly collect personal information from children. If you believe a child has provided us with personal information, please contact us so we can delete it.

11. International Data Transfers

If you are located outside of the United States, please be aware that your information may be transferred to, stored, and processed in the United States or other countries where our service providers operate, which may have different data protection laws than your jurisdiction.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any changes will be posted on this page with an updated "Last Updated" date. We encourage you to review this policy periodically.

13. Contact Us

If you have questions about this Privacy Policy or how we handle your data, please contact us at:

hi@groovetoast.com